CEBU CITY – Cebu is all set to host the 48th Association of Southeast Asian Nations (ASEAN) Leaders’ Summit, as the local organizing committee assured that security, traffic, and venue preparations are in place with the collective effort and dedication to represent the country well, expressing full confidence in the readiness for the high-level gathering in May.
“From a scale of 1 to 100, I would say we are 101% prepared in terms of security and safety of the delegates and guests in time for the ASEAN Summit with the high-level cooperation and coordination from civilians, national, regional, and local agencies, which has been crucial in ensuring smooth operations,” PCOL. Kim Molitas, PRO-7 ASEAN Spokesperson told this writer at the press briefing on security preparations, April 28 at the Capitol.
Molitas confidently asserted that the preparations are at a maximum level, citing a year of experience and successful hosting of previous events, highlighting the provision of necessary documents and support from various authorities, including governors, mayors, and uniform services.
Security package and convoy run
The Armed Forces of the Philippines (AFP), the Presidential Security Command (PSC) and the Philippine National Police (PNP) explained that security protocols for high-level delegates, including the design of a specific security package comprising motorcycles, vehicles, backup vehicles, and possibly an ambulance are all in place to ensure the safety of heads of state and other ministers from their hotels to meeting areas.
“The convoy run is a practice to assess travel times and adjust routes for optimal security, not for VIP treatment but a security preparation. It aims to maintain normalcy in daily operations while accommodating VIP travel. Post-convoy run assessments help in modifying routes and security measures as needed,” said Col. Joel Benedict Batara of the AFP.
The security team may need to break some rules to ensure the travel is as short as possible, and the convoy run helps in adjusting routes and security preparations based on assessments, said Col. Bert Nioda of the PSC adding that security preparation for these high-level events needs intelligence augmentation, contingency planning, and community information sharing.
“Key points included the adoption of Threat Assessment since last year, joint intelligence briefings at local, regional, and national levels, and the readiness of personnel from various regions,” Col. Nioda said.
Emergency preparedness, response and medical emergencies are also crucial in the preparations. Office of Civil Defense (OCD-7) regional director, Joel Mamon explained that the team issued emergency response readiness, with heightened alert status among hospitals and university units.
The OCD, DOH team discussed about mitigation and maintenance response, coordinating with partners and agencies, and the deployment of staging areas, and mentioned the ongoing preparedness activities with various agencies and the capacitation of the security sector.
“Tabletop exercises and contingency planning with the Philippine National Police is important, including the expected percentage increase in power during the event and the possibility of outages,” Mamon said.
The team also look into the availability of delivery hotels and the movements of delegates, with tour packages available for delegates, including options for free or post-meeting tours and the possibility of delegates visiting other regions and islands, emphasizing the need for readiness.
Preparation for ASEAN Summit and meeting venues
The local organizing committee conducted technical inspections with partners to assess the readiness of facilities for reliable power supply, including the Mantan Expo Center, the international media center, and the Shangri-La hotel.
Key findings include the Mactan Expo Center operating at 85% capacity, the need for road management and supplemental generation, and the implementation of N1 contingency measures to ensure reliable, stable, and secure power supply for the ASEAN Summit events.
Airport preparations include increased personnel and a lounge for guests. Implement the airport reception plan by deploying additional personnel at four bases and four terminals to handle approximately 3,000-5,000 arriving guests, with special attention to early and late flights, using briefings already conducted.
Inspections of venues and hotels are underway,
with a focus on standards and guest services. Manpower is being deployed to
ASEAN information desks at hotels, with shifts starting early and late. Tour
packages are ready, including Michelin-recognized restaurants and island tours.
Safety and security are emphasized, with coordination with local government
units and tour operators. The goal is to host the summit on May 7-8 with
seamless hospitality. (Photos: MBCNewman)











